We understand an online filing service for W-2 and 1099 forms may be new for you. Here are answers to commonly asked questions about filing your 1099 and W-2 forms online.
Can I file for more than one client or business using my one account?
Yes. Eagle View Filing Solutions allows you to enter an unlimited number of filers, and an unlimited number of associated recipients for each of those filers, with your one account.
When I create my account how do I add the TIN and name of the other companies that I need?
After you create your account and confirm your email address, you will log into your account and create "filer" records for each of the companies that you need. For each of the "filers" you will then be able to create an unlimited number of "recipient" records.
Can I upload data or do I have to enter it?
With our service you can do both. You can upload filers, recipients and forms using our simple upload process. We accept comma-delimited or Excel files, and files from certain softwares like QuickBooks online, and Xero. Quickbooks Desktop may need a Plug-In for uploading data.
*only 1099 Misc forms can be uploaded via QuickBooks plug-in.
The process is automatic. When you select the filing option "E-File & Delivery" then we will print and mail the forms to your recipients along with electronically filing your forms with the IRS.
Can I use your service to eFile only and then print and mail my own forms?
Yes, you can. When you file forms with Eagle View you have the option to "eFile/Print/Mail" or "eFile Only". You make this choice at the time that you pay for your forms. After you've paid for your filings, you can download individual copies of your forms in PDF format. We provide all Copies in this manner except for "Copy A".
How will I know my account is set up properly and my filings are submitted
End-of-year tax reporting is a time-sensitive process so we like to keep our customers updated every step of the way. We send email notifications for:
When I file 1099's with Eagle View Filing, do you send any information to the States
We automatically file form types 1099-B, 1099-DIV, 1099-INT, 1099-MISC, 1099-NEC and 1099-R in the IRS' Combined Federal State Filing Program whereby the IRS makes available the form information to Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Georgia, Hawaii, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, and Wisconsin as detailed in IRS Publication 1220.
Not all states participate in this program such as tax free states like Nevada, Florida, Washington and Wyoming. If you have questions regarding state filings we suggest that you talk with your Accountant or Attorney for further clarification. Although the IRS makes the state information available, it is your responsibility to make sure the states receive the appropriate information.
*Iowa withdrew from participation in 2014.
*District of Columbia and Utah withdrew from participation in 2015.
*Virginia withdrew from participation in 2017.
*Vermont withdrew in 2018.
When I file W-2's with Eagle View Filing, do you send any information to the States?
Our service for Form W-2 consists of filing with the SSA only. Forms W-2 filed with our site WILL NOT be filed directly with any states. If you need to file with any states, then you will need to file them separately. You can print state copies from your Filed Forms page under the Print Forms button at the bottom.
We now offer direct to state filing on W-2s for DE, MI, IL and GA only.
Can I cancel my order at any time? If so, will that stop my forms from being eFiled?
You can cancel an order up until such time that we submit one-or-more of the forms in your order to the IRS/SSA. Cancelling an order only means that we will cease processing from that point in time. If the forms have already been printed/mailed then your recipients will still receive their forms. Likewise, once we initiate the electronic transfer of your forms to the IRS/SSA, cancelling your order will not prevent the data from getting transferred. Due to the speed and automated nature of our service, we encourage you to thoroughly review your data before placing an order.
I submitted my forms after January 31st. Will I be penalized for a late submission?
Yes, if you miss this filing date for both paper filing and e-filing then you may be subject to penalties. The longer you wait to submit your late filings the worse your penalty could get.
Warning: Intentional disregard of mailing & filing requirments could result in substantial penalties.
When does Eagle View Filing Solutions transmit my forms to the IRS/SSA?
We start e-filing with the IRS/SSA as soon as the IRS opens the FIRE (File Information Returns Electronically) site, which occurs in mid to late January. This is the earliest the IRS will accept forms. We will file daily (possibly multiple times per day during busy days) through the first week of April, 2021. To accommodate filings submitted after the first week of April deadline, we continue to process orders weekly every Wednesday morning through the end of the year.
We do, however, guarantee that all 1099, 1098, and W-2 forms submitted on or before 12 p.m. (noon) ET on Thursday, January 31, 2020 will be postmarked and e-filed by the January 31 deadline.
All ACA forms filed by 12 p.m. (noon) ET on Thursday, March 31, 2020 are guaranteed to be postmarked and e-filed by the March 31 deadline.
All Forms W-2, and 1099-NEC must be e-filed before February1st, 2021 since January 31st falls on a weekend.
All other 1098 and 1099 forms must be filed on our site no later than 8:00PM EST (Eastern Standard Time) March 31, 2021 in order to guarantee e-filing to the IRS/SSA deadline of March 31, 2021 for the 2020 tax year.
All 1042-S forms must be filed on our site no later than 8:00PM EST (Eastern Standard Time) March 15, 2021 in order to guarantee e-filing to the IRS to meet the deadline of March 15, 2021 for the 2020 Tax Year.
How often does Eagleview transmit forms to IRS/SSA?
We e-file forms to the IRS/SSA on a daily basis. You can check the status of your forms by logging in to your account and reviewing the Season Summary on the Account Dashboard or going to the Filed Forms page. You will also receive an email when the IRS/SSA accepts your forms.
What are the penalties for late filing
Penalties Increased For:
Amount of penalty is based on when the correct form is filed.
If you notice your error early (after submitting it but before we have e-filed your forms with the IRS/SSA) then you can make necessary edits for a small fee. To check if your form is still available to edit just look for an "Edit Data" link in the Correct Errors column on the Filed Forms page. Being quick to make changes will save you from having to file a correction form altogether.
If you find that the option to EDIT/SAVE a form that you have already paid for is no longer present, this means we have already submitted your data and it can no longer be changed on our site and you will have to file a correction form. If you need to make Type 1/dollar amount correction then that can be done in a few easy steps. Start by pulling up the original form in your online Eagle View account. Next make the correction and resubmit-- Eagle View will take care of the rest.
We print and mail a corrected form to the recipient. (Or if you provide the recipient's email address, we can offer the recipient the option to download the form immediately for faster delivery.) Then, of course, we file the 1099 or W-2 Correction with the IRS/SSA on your behalf.
For your convenience, we support corrections for the following forms:
If the correction you need to make is more serious then you will need to obtain a Red Copy A and 1096, for 1099's, then fill them out, and then mail them to the IRS. If filing form W-2, you will need to get a W-2C and W-3C then send them to the SSA. The W-2C and W-3C forms can be in black ink so you may print out the forms from the SSA website www.ssa.gov
Can I correct data in a form that has already been printed and mailed?
Yes, until the end of March or until such time that your data is submitted to the IRS/SSA. We encourage all customers to correct data in their forms as their own recipients report errors. What is most important is that the IRS receive accurate information. As part of our online filing service, we electronically submit your filings to the IRS/SSA prior to the end of March. As such, you have until the time that forms are electronically submitted to correct any mistakes in the information you have submitted. Select Order History, then select an order, then click Edit next to the form you want to correct.
W-3 and 1096 Transmittals are paper copies sent to the IRS/SSA. When filing electronically these files are sent to the IRS/SSA in an electronic format as the files are submitted. This is all done as part of the electronic filing process.
After entering 1099's does Eagle View Filing file a 1096 transmittal?
A 1096 form is not required because we file electronically. Form 1096 is for paper filing only.
This occurs when you view the PDF, then edit your data, and then view the PDF a second time. You can resolve this by clearing your browser's cache.
How do I change my email address?
Use the Contact page to request that we change the email address associated with your account. Please include your new email address in your request.
When can I start filing forms?
You can start filing as soon as we release the current year's forms, typically in late November or early December. You do not have to wait until January to file your forms.
Do you store my credit card information?
For increased security, we do not store your credit card information, nor do we make it accessible on the site for future orders.
How long does it take for my recipients to receive their forms?
Recipient copies are mailed via first-class mail within 2-3 days of receiving your order. The U.S. Postal Service typically delivers first-class mail within 3-4 days. Although most recipient copies should be delivered within 5-7 days of the order date, we cannot guarantee postal delivery times. In the meantime, you can print your completed forms any time by logging in and clicking on the "Filed Forms" tab.
We do, however, guarantee that all 1099, 1098, and W-2 forms submitted on or before 12 p.m. (noon) ET on Monday, February 1, 2021 will be postmarked and e-filed by the February 1 IRS deadline.
Can I get copies of forms after I file them?
Once your forms are submitted with payment, you can print or save your copies in PDF format. Simply log in to your Eagle View account, click on "Filing Center" in the top navigation bar and select "Filed Forms." Use the filters to indicate the form type and then click "Apply." Once your recipient information appears on screen, select the appropriate recipients and click the "Copy" button for the particular form you want to print.
I discovered an error on a previously filed form. How do I correct it?
You can change any information entered into a form as long as you have not checked out and paid for our service. Once you make a payment you will not be able to make changes to the existing form.
Filing a correction form:
If you discover any error after you have paid for the forms you must file a separate correction form. Corrected forms must be submitted to the IRS and a corrected recipient copy must be provided to the recipient as soon as possible.
Once I file my forms on eagleviewfiling.com, do I need to file Form 1096 or W-3?
No! As part of our e-file process, we compile the summary data required on Form 1096 or W-3 and transmit it along with your forms.
If Filing ACA Form 1095-B, you do not need to file Form 1094-B. As part of our e-file process, we compile the summary data required on Form 1094-B and transmit it along with your 1095-B forms.
If filing ACA Form 1095-C, you MUST file form 1094-C. eagleviewfiling.com does not automatically compile the summary data required on this form.
How safe is the data I enter on your website?
Your data is encrypted using the strongest encryption program available, recommended by the federal government. We use the information you provide only for the purpose of processing your forms. We do not sell or share your information with anyone unless required by law, even if you no longer use our services. Please refer to our Privacy Policy and rest assured that your data is in good hands.
eagleviewfiling.com works best on Internet Explorer 8.0 or 9.0, Firefox 14 and higher, and Google Chrome 21 and higher.
Yes! TIN checking is a current feature of the Eagle View Filing Solutions site.
Is the pricing based on the number of forms per order?
Yes. Combine multiple payers into one order to take advantage of our volumetric pricing to maximize your savings.
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The 1099 form is a tax form used to report a supplier or vendor's income (your expense) to the Internal Revenue Service. However, it is up to the entity who is paying out the monies to submit this form. It is used specifically to report financial activity from different sources -- specifically, sources other than a wage-paying job. Often people have income--a little bit here and there or a big chunk all at once--and they wonder whether the entity paying them is going to file a 1099 form.
Businesses need to know when this form should be used. Top Line: The IRS wants to know who you paid for services and supplies. They will then use this reporting to ensure your supplier correctly reports the income.
Some common situations that would require you to file a 1099 form are:
There are also some lesser-known instances in which a 1099 form should be used. Unfortunately--ignorance is no excuse when it comes to the IRS. It is up to each business owner or individual to know the laws and guidelines of all tax reporting. The IRS website (www.irs.gov) provides a library of articles to help you learn about tax laws and requirements, and stay abreast of changes.
Here are additional situations that require submission of a 1099 form. As you can see they each have their own unique extension:
See: www.irs.gov document i1099_13 for more details
When you submit a 1099 to the IRS, the person who received the income must be mailed a copy. The 1099 forms that your business supplies to the IRS are also used by your contractors--your freelancers--to complete their tax returns. With all the different reasons why you would need to submit a 1099, it can be a daunting task. This is why the Eagle View Filing Solutions website was created--to make the filing of one or 100 tax forms a faster, more simple process. After years of doing nothing but electronic filing for taxpayers, the Eagle View Filing team has honed the process to the leanest and meanest that it's ever been.
Businesses (employers) use the 1099 MISC form when paying freelance workers or contractors (such as a consultant). The 1099 MISC forms are used only when you are in a trade or business. They are not for reporting personal payments. Note that non-profit organizations are considered to be "in business" and thus are subject to using this form. Beginning in 2011, there has been a change to the use of the 1099-MISC form. You now must file a 1099 Miscellaneous income form for each individual or entity that you have paid any of the following items to during the year:
Source: www.irs.gov
There are several exceptions that do NOT require the 1099 MISC form, which are viewable on the IRS website. Be careful not to use the MISC form when another more specific 1099 form applies. These variations of the 1099 form are listed in this article library - just view the article titled, When to file a 1099 form.
All of these forms can be found at Eagle View Filing Solutions, where it's easy and inexpensive to file all of your tax forms throughout the year.
(If any date shown falls on a Saturday, Sunday, or legal holiday, the due date is the next business day.)
| Form | Title | What To Report | Amounts To Report | To IRS | To Recipient (unless indicated otherwise) |
|---|---|---|---|---|---|
| 1042-S | Foreign Person's U.S. Source Income Subject to Withholding | Income such as interest, dividends, royalties, pensions and annuities, etc., and amounts withheld under Chapter 3. Also, distributions of effectively connected income by publicly traded partnerships or nominees. | See form instructions | March 15 | March 15 |
| 1097-BTC | Bond Tax Credit | Tax credit bond credits to shareholders. | All amounts | February 28* | On or before the 15th day of the 2nd calendar month after the close of the calendar month in which the credit is allowed |
| 1098 | Mortgage Interest Statement | Mortgage interest (including points) and certain mortgage insurance premiums you received in the course of your trade or business from individuals and reimbursements of overpaid interest. | $600 or more | February 28* | (To Payer/Borrower) January 31 |
| 1098-C | Contributions of Motor Vehicles, Boats, and Airplanes | Information regarding a donated motor vehicle, boat, or airplane. | Gross proceeds of more than $500 | February 28* | (To Donor) 30 days from date of sale or contribution |
| 1098-E | Student Loan Interest Statement | Student loan interest received in the course of your trade or business. | $600 or more | February 28* | January 31 |
| 1098-MA | Mortgage Assistance Payments | Assistance payments paid to homeowners from funds allocated from the Housing Finance Agency Innovation Fund for the Hardest Hit Housing Markets (HFA Hardest Hit Fund) or the Emergency Homeowners' Loan Program. | All amounts | February 28 | January 31 |
| 1098-Q | Qualifying Longevity Annuity Contract Information | Status of a contract that is intended to be a qualifying longevity annuity contract (QLAC), defined in section A-17 of 1.401(a)(9)-6, that is purchased or held under any plan, annuity, or account described in section 401(a), 403(a), 403(b), or 408 (other than a Roth IRA) or eligible governmental plan under section 457(b). | All amounts | February 28 | January 31 |
| 1098-T | Tuition Statement | Qualified tuition and related expenses, reimbursements or refunds, and scholarships or grants (optional). | See instructions | February 28* | January 31 |
| 1099-A | Acquisition or Abandonment of Secured Property | Information about the acquisition or abandonment of property that is security for a debt for which you are the lender. | All amounts | February 28* | (To Borrower) January 31 |
| 1099-B | Proceeds From Broker and Barter Exchange Transactions | Sales or redemptions of securities, futures transactions, commodities, and barter exchange transactions (including payments reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)). | All amounts | February 28* | February 15** |
| 1099-C | Cancellation of Debt | Cancellation of a debt owed to a financial institution, the Federal Government, a credit union, RTC, FDIC, NCUA, a military department, the U.S. Postal Service, the Postal Rate Commission, or any organization having a significant trade or business of lending money. | $600 or more | February 28* | January 31 |
| 1099-CAP | Changes in Corporate Control and Capital Structure | Information about cash, stock, or other property from an acquisition of control or the substantial change in capital structure of a corporation. | Over $1,000 | February 28* | (To Shareholders) January 31 (To Clearing Organization) January 5 |
| 1099-DIV | Dividends and Distributions | Distributions, such as dividends, capital gain distributions, or nontaxable distributions, that were paid on stock and liquidation distributions (including distributions reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)). | $10 or more, except $600 or more for liquidations | February 28* | January 31** |
| 1099-G | Certain Government Payments | Unemployment compensation, state and local income tax refunds, agricultural payments, and taxable grants. | $10 or more for refunds and unemployment | February 28* | January 31 |
| 1099-INT | Interest Income | Interest income (including payments reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)); market discount subject to an election under section 1278(b). | $10 or more ($600 or more in some cases) | February 28* | January 31** |
| 1099-K | Payment Card and Third Party Network Transactions | Payment card transactions. | Third party network transactions. | All amounts | $20,000 or more and 200 or more transactions | February 28* | January 31 |
| 1099-LTC | Long-Term Care and Accelerated Death Benefits | Payments under a long-term care insurance contract and accelerated death benefits paid under a life insurance contract or by a viatical settlement provider. | All amounts | February 28* | January 31 |
| 1099-MISC | Miscellaneous Income (Also, use to report direct sales of $5,000 or more of consumer goods for resale.) |
Rent or royalty payments; prizes and awards that are not for services, such as winnings on TV or radio shows (including payments reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)). | $600 or more, except $10 or more for royalties | February 28* Note: If any payments for nonemployee compensation are reported in box 7, the due date is January 31. | January 31** |
| Payments to crew members by owners or operators of fishing boats including payments of proceeds from sale of catch. | All amounts | ||||
| Section 409A income from nonqualified deferred compensation plans (NQDCs). | All amounts | ||||
| Payments to a physician, physicians' corporation, or other supplier of health and medical services. Issued mainly by medical assistance programs or health and accident insurance plans. | $600 or more | ||||
| Payments for services performed for a trade or business by people not treated as its employees (including payments reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)). Examples: fees to subcontractors or directors and golden parachute payments. | $600 or more | ||||
| Fish purchases paid in cash for resale. | $600 or more | ||||
| Crop insurance proceeds. | $600 or more | ||||
| Substitute dividends and tax-exempt interest payments reportable by brokers. | $10 or more | February 15** | |||
| Gross proceeds paid to attorneys. | $600 or more | February 15** | |||
| A U.S. account for chapter 4 purposes to which you made no payments during the year that are reportable on any applicable Form 1099 (or a U.S. account to which you made payments during the year that do not reach the applicable reporting threshold for any applicable Form 1099) reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A). | All amounts(including $0) | January 31** | |||
| 1099-OID | Original Issue Discount | Original issue discount (including amounts reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(A) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)); market discount subject to an election under section 1278 (b). | $10 or more | February 28* | January 31** |
| 1099-PATR | Taxable Distributions Received From Cooperatives | Distributions from cooperatives passed through to their patrons including any domestic production activities deduction and certain pass-through credits. | $10 or more | February 28* | January 31 |
| 1099-Q | Payments From Qualified Education Programs (Under Sections 529 and 530) | Earnings from qualified tuition programs and Coverdell ESAs. | All amounts | February 28* | January 31 |
| 1099-QA | Distributions from ABLE Accounts | Distributions from ABLE accounts. | All amounts | February 28* | January 31 |
| 1099-R | Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. | Distributions from retirement or profit-sharing plans, any IRA, insurance contracts, and IRA recharacterizations (including payments reported pursuant to an election described in Regulations section 1.1471-4(d)(5)(i)(B) or reported as described in Regulations section 1.1471-4(d)(2)(iii)(A)). | $10 or more | February 28* | January 31 |
| 1099-S | Proceeds From Real Estate Transactions | Gross proceeds from the sale or exchange of real estate and certain royalty payments. | Generally, $600 or more | February 28* | February 15 |
| 1099-SA | Distributions From an HSA, Archer MSA, or Medicare Advantage MSA | Distributions from an HSA, Archer MSA, or Medicare Advantage MSA. | All amounts | February 28* | January 31 |
| 3921 | Exercise of an Incentive Stock Option Under Section 422(b) | Transfer of stock pursuant to the exercise of an incentive stock option under section 422(b). | All amounts | February 28* | January 31 |
| 3922 | Transfer of Stock Acquired Through an Employee Stock Purchase Plan Under Section 423(c) | Transfer of stock acquired through an employee stock purchase plan under section 423(c). | All amounts | February 28* | January 31 |
| 5498 | IRA Contribution Information | Contributions (including rollover contributions) to any individual retirement arrangement (IRA), including a SEP, SIMPLE, and Roth IRA; Roth conversions; IRA recharacterizations; and the fair market value (FMV) of the account. | All amounts | May 31 | (To Participant) For FMV/RMD, Jan 31; For contributions, May 31 |
| 5498-ESA | Coverdell ESA Contribution Information | Contributions (including rollover contributions) to a Coverdell ESA. | All amounts | May 31 | April 30 |
| 5498-QA | ABLE Account Contributions Information | Contributions (including rollover contributions) to an ABLE account | All amounts | May 31 | March 15 |
| 5498-SA | HSA, Archer MSA, or Medicare Advantage MSA Information | Contributions to an HSA (including transfers and rollovers) or Archer MSA and the FMV of an HSA, Archer MSA, or Medicare Advantage MSA. | All amounts | May 31 | (To Participant) May 31 |
| W-2G | Certain Gambling Winnings | Gambling winnings from horse racing, dog racing, jai alai, lotteries, keno, bingo, slot machines, sweepstakes, wagering pools, poker tournaments, etc. | Generally, $600 or more; $1,200 or more from bingo or slot machines; $1,500 or more from keno | February 28* | January 31 |
| W-2 | Wage and Tax Statement | Wages, tips, other compensation; social security, Medicare, and withheld income taxes. Include bonuses, vacation allowances, severance pay, certain moving expense payments, some kinds of travel allowances, and third-party payments of sick pay. | See separate instructions | To SSA | January 31 | To Recipient | January 31 |
*The due date is March 31 if filed electronically.
**The due date is March 15 for reporting by trustees and middlemen of WHFITs.
Can I file reconciliation forms in this site?
No, reconciliation forms are not fillable on our site at the moment. Some states require additional forms to be filed, such as the Form W-R with the State of Oregon. To remain in compliance with your state's regulations, those types of forms need to be filed separately.
Can I file a correction with the State?
No, we do not support corrections for state data, only Federal corrections. However, if you haven't checked out with your forms yet, you can still go back and edit your state data. Once you have checked out those forms, you can only edit state data to be sent to the state as long we haven't filed your forms with the state yet. Please refer to the "Filed on" date on your Filed Forms page.
What are the charges to file Direct-to-State?
We offer this service as an add-on charge of $1.00 per form, regardless of the number of states being filed in one form. Example: if I file a W-2 that has all 4 states populated, my Direct-to-State add-on charge for that form is $1.00. If I file only 1 state on that form, my charge is still $1.00 in addition to the filing fee per form.
Will this site support more states?
YES, we are constantly adding states each season. Our target is to offer Direct-to-State e-filing to all CF/SP non-participant States, as long as they have State Income Tax.
Are all non-participant states supported by this site?
No, the States we currently support for Direct-to-State filing are:
For 1099-MISC: DE, NC, OR, RI, VA, VT and WIFor W-2: DE, GA, IL, MI
What is the Combined Federal/State Program?
The CF/SP is a filing program in which the IRS shares State Income Tax data that you have declared in your 1099 forms with the particular states listed on your forms. There are currently 30 states that participate in this program for 1099 information.
Note: W-2 Forms are submitted to the SSA, which does NOT participate in the Combined Federal/State Filing Program.
What is Direct-to-State filing?
Direct to State filing allows customers to file their 1099-MISC, 1099-NEC and W-2 forms with the states that do not participate in the Combined Federal/State Program.